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2024MS01R1 New

PT form

Step 1 of 6

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INSTRUCTIONS TO PARTICIPANTS

A. Receipt, Handling & Storage

Proficiency test items/samples are supplied on the understanding that it is safely handled & opened by competent & qualified personnel.

Please note below points prior to initiate the analysis:

  • Upon receipt of the PT item/sample, confirm if the sample is intact & immediately inform the PTP if needed.
  • Record the date of receiving and store it at 2-8°C till the test is performed.
  • Initiate the analysis within 48 hours of receiving the sample.
  • The test materials should be treated in the same way as routine samples and should therefore be tested using your routine laboratory equipment, reagents and methods.
  • The entire content of the vials & container must be utilized for analysis.
  • Read all the instructions carefully before analysis.

Note: Participants are expected to use the specified method(s) mentioned below (Reporting of Results) or any other validated methods based on these specified methods.

Program Code2024MS01R1
MatrixSponge swabs
AnalyteSalmonella, Escherichia coli, Staphylococcus aureus, Listeria monocytogenes
PT item details
  • 1 sterile plastic container containing 1 Sponge swab marked as: 2024MS01R1-1
  • 1 sterile plastic container containing 1 Sponge swab marked as: 2024MS01R1-2
Last date for result submission:15.10.2024

B. Instructions for Sample preparation

For 2024MS01R1-1

  1. Aseptically remove the sponge swab from the sterile plastic container labelled 2024MS01R1-1.
  2. Add 50 mL of Buffered Peptone Water directly into the bag containing the sponge.
  3. Squeeze the sponge swab to ensure even distribution of broth throughout the sponge, allowing for proper absorption and mixing of the diluent with the sample material.
  4. Allow the sample to stand at room temperature for 10 minutes.
  5. Test the sample according to standard procedures for Salmonella, Escherichia coli, and Staphylococcus aureus.

For 2024MS01R1-2

  1. Aseptically remove the sponge swab from the sterile plastic container labelled 2024MS01R1-2
  2. Add 50 mL of enrichment broth as per standard directly into the bag containing the sponge.
  3. Squeeze the sponge swab to ensure even distribution of broth throughout the sponge, allowing for proper absorption and mixing of the diluent with the sample material.
  4. Allow the sample to stand at room temperature for 10 minutes.
  5. Test the sample according to standard procedures for Listeria monocytogenes.

C. Reporting of results

KEY INSTRUCTIONS

Sr.No. Measurand (Analyte/Parameter) PT Item Code Test Method Results* (Qualitative) Units of Measurement
1. Salmonella 2024MS01R1-1 IS 5887 : Part 3 : 1999 Per swab
2. Escherichia coli 2024MS01R1-1 IS 5887: Part 1: 1976 Per swab
3. Staphylococcus aureus. 2024MS01R1-1 IS 5887 : Part 2 : 1976 Per swab
4. Listeria monocytogenes. 2024MS01R1-2 IS 14988 : Part 1 : 2020 Per swab
  1. Submit results by the specified deadline. Late submissions will not be accepted.
  2. Review your completed result sheet thoroughly before submission. No changes will be permitted after submission.
  3. While raw data sheets are not required with test reports, maintain records of your analysis. These may be requested by the PT provider or verified by regulatory authorities or accreditation bodies. This information is crucial for root cause analysis. Failure to provide this information when requested may result in result cancellation.
  4. Submit your result sheet only once. Avoid follow-up calls to confirm receipt; we will contact you if needed. Only the first submission will be considered unless otherwise requested.
  5. Use the specified method(s) outlined in the PT scheme design (PT Item Details). If using a different method, obtain prior written permission. Contact the PT provider separately to inform them of any method changes.
  6. For schemes with multiple methods, homogeneity and stability studies are conducted to establish equivalence. Where applicable, separate assigned values and performance evaluations may be used for different methods.
  7. Report results only in the units specified in the report format. Results in incorrect units may not be considered.
  8. Enter “NA” for parameters in which you are not participating.
  9. Results reported as “less than” or “more than” a value, or as zero (except where appropriate), will be listed in the PT round report but excluded from statistical analysis. This includes results with any additional comments or tags.
  10. For data sets with fewer than 8 submissions, where the assigned value is derived from participants’ consensus, performance scores will be provided for information only due to increased uncertainty.
  11. The PT provider’s decision regarding result cancellations is final.
  12. Adhere to all general instructions provided in addition to these key points.
Consent(Required)
Result Sheet

Result Sheet

All fields are mandatory; Use ‘—’ or ‘NA’ wherever “Not Applicable”

Write in a legible font, preferably in capital letters or Type

Program Code 2024MS01R1
Last Date Result Submission 15.10.2024

Before starting the analysis, carefully read the handling and analysis instructions sent along with the sample

For lab code, refer to the sample forwarding letter sent along with the sample
Contact Person Name:(Required)
MM slash DD slash YYYY
MM slash DD slash YYYY
Choose from the Dropdown
Choose from the dropdown
Choose from the Dropdown
Choose from the Dropdown
General and Analytical Information

General and Analytical Information

Comprehensive Data Analysis and Insights

Salmonella

Escherichia coli

Staphylococcus aureus

Listeria monocytogenes

(Choose Yes/No as per the applicability)

Organizations’ Details

Tested by(Required)
Authorized By(Required)
Consent(Required)
I hereby confirm that I am authorized to submit this form. I have thoroughly checked and updated all required fields to ensure accuracy. I fully understand that once this form is submitted, the results cannot be altered under any circumstances. Furthermore, I acknowledge and accept full responsibility for the accuracy and completeness of all information provided in this submission.

Registered Office

Envirocare Labs Private Limited Enviro House, A7-A8, MIDC Road, Wagle Estate, Thane, Maharashtra, India 400604
Corporate Identity Number: U99999MH1988PTC045938
Working Hours: 
9:00 am to 5:30 pm (Monday to Saturday) 
For any queries or grievances, contact us at [email protected]

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